PRIVACY POLICY
This Privacy Policy describes how Xplora 6.0 and Krishna Public School collect, secure, utilize, and protect the personal information and photographs provided by student participants, escort teachers, and attending institutions.
STUDENT DATA PROTECTION STANDARD
We operate under a zero-trust architecture. Student photographs and personally identifiable information (PII) are stored in private cloud storage with strict rules. We never sell, monetize, or publicly distribute student records.
01 INFORMATION WE COLLECT
When you register for Xplora 6.0, we collect only the necessary credentials required to ensure festival safety, event allocation, and pass verification:
- Attendee DETAILS: Full Name, Class/Grade (6th–12th), School Affiliation.
- Contact Credentials: Official Student Email address, Contact Mobile Number.
- Faculty Supervision: Escort Teacher Name and verified Emergency Contact Number.
- Identity Verification: A passport-style student photograph for security badging.
- Transaction Metadata: Payment UTR / Transaction ID and payment screenshot for manual reconciliation.
02 PURPOSE OF DATA UTILIZATION
Your data is processed strictly for festival operations, including:
- Security ID Badging: Rendering your unique 6-digit Pass UID, QR code, and verified pass for venue entry.
- Arena Roster Management: Scheduling slots across Gamers' League, Robotics Arenas, Multimedia events, etc.
- Email Communications: Sending passes, schedule notifications, and emergency alerts via the verified participant's email.
03 STUDENT PHOTOGRAPH SECURITY & STORAGE
3.1. Private Storage Vault: Student photographs are stored in a dedicated, private cloud storage bucket.
3.2. Strict Access Controls: Only authorized school staff members and verified festival coordinators can inspect photos during on-site badge checks. Public directory traversal is prohibited.
04 AUTOMATED CLEANUP OF INCOMPLETE REGISTRATIONS
To respect participant privacy and maintain optimal database hygiene, photographs uploaded during draft sessions that are subsequently abandoned (not confirmed within 6 hours) are automatically flagged and deleted from our storage systems by scheduled cleanup tasks.
05 THIRD-PARTY SUB-PROCESSORS
We work exclusively with enterprise infrastructure providers who adhere to strict data security standards:
- Supabase Inc.: Encrypted cloud database infrastructure, authentication management, and private storage.
- Mailgun Technologies: Delivery of transactional emails, verification codes, and festival credentials.
- Unified Payments Interface (UPI) / Razorpay: Secure payment settlement and automated payment verification.
06 MINOR CONSENT & MEDIA CAPTURE
6.1. Institutional Endorsement: Student registrations are conducted under the institutional delegation of the attendee's school or with parent/guardian acknowledgment.
6.2. Event Photography & Videography: As a premier public tech festival, event arenas, stage ceremonies, and exhibition halls may be recorded by official media crew for festival archives and social recaps. Attendees enter festival public zones with this understanding.
07 DATA INQUIRIES & RECTIFICATION
If you have any questions regarding your registration data or wish to request correction of an erroneous email or telephone record, contact our co-event head: